10 Best Printers for Small Business in India 2024
Are you running a small business and looking for a reliable printer to meet your unique needs? With a wide range of printers available on the market, choosing the right one can feel like finding a needle in a haystack. From all-in-one laser printers to inkjet options with high-yield cartridges, the best printers for small businesses come with features to improve productivity, enhance quality, and cut costs. In this guide, we’ll walk you through the top 10 printers tailored for small business needs, highlighting the pros, cons, and stand-out features of each to help you make an informed choice.
Best Printers for Small Business in India 2024
| Printer | Type | Print Speed | Key Feature | Best For |
|---|---|---|---|---|
| 1. Brother MFC-L8900CDW | Color Laser | 33 ppm | All-in-One | High-Volume Printing |
| 2. HP OfficeJet Pro 9025e | Inkjet | 24 ppm | Smart App Integration | Remote & Mobile Printing |
| 3. Canon MAXIFY GX7020 | Inkjet (MegaTank) | 24 ppm | Cost-Effective Ink System | High-Yield, Low-Cost Color Printing |
| 4. Epson EcoTank Pro ET-5880 | Inkjet (EcoTank) | 25 ppm | Refillable Ink Tanks | Long-Term Cost Efficiency |
| 5. Lexmark MB3442adw | Monochrome Laser | 42 ppm | Compact & Fast | Small Office with Heavy Printing |
| 6. Brother HL-L2395DW | Monochrome Laser | 36 ppm | WiFi & Cloud Printing | Affordable, Everyday Printing |
| 7. HP LaserJet Pro MFP M428fdw | Laser | 40 ppm | Security Features | Business-Grade Security |
| 8. Xerox WorkCentre 6515 | Color Laser | 30 ppm | High-Quality Color Output | Marketing Material Printing |
| 9. Canon imageCLASS MF743Cdw | Color Laser | 28 ppm | Mobile-Friendly | Versatile, High-Quality Printing |
| 10. Epson WorkForce Pro WF-7840 | Wide-Format Inkjet | 25 ppm | Wide-Format & Duplex | Print Marketing Material & Posters |
10 Best Printers for Small Business in India 2024
1. Brother MFC-L8900CDW – Best for High-Volume Printing
Looking for a workhorse? The Brother MFC-L8900CDW is a color laser printer designed to handle high print volumes with ease. This all-in-one printer combines printing, scanning, copying, and faxing capabilities, making it a powerful addition to any small business.
- Print Speed: 33 ppm
- Print Resolution: 2400 x 600 dpi
- Special Features: Touchscreen, mobile connectivity, robust security features
With its sturdy design and efficient toner cartridges, this printer is ideal for businesses that need a reliable and fast machine. Additionally, the large input capacity (up to 250 sheets) reduces the need for frequent paper refills.
2. HP OfficeJet Pro 9025e – Best for Remote & Mobile Printing
The HP OfficeJet Pro 9025e is perfect for businesses on the move. Its sleek design and robust smart app integration make it a go-to choice for remote and mobile printing.
- Print Speed: 24 ppm
- Print Resolution: 1200 x 1200 dpi
- Special Features: HP+ Smart App, voice-activated printing, automatic two-sided printing
The HP+ Smart App lets you manage tasks remotely, which is ideal if you have a team working from different locations. Plus, it comes with a six-month Instant Ink subscription, a big win for businesses looking to control costs.
3. Canon MAXIFY GX7020 – Best for High-Yield, Low-Cost Color Printing
The Canon MAXIFY GX7020 is an inkjet printer with MegaTank technology, meaning it uses refillable ink tanks that yield thousands of pages per refill—ideal for keeping operating costs low.
- Print Speed: 24 ppm
- Print Resolution: 600 x 1200 dpi
- Special Features: Large ink tanks, duplex printing, high-quality color output
Designed for heavy-duty use, this printer is ideal for businesses that need high-quality color printing without the frequent expense of cartridge replacements.
4. Epson EcoTank Pro ET-5880 – Best for Long-Term Cost Efficiency
Epson’s EcoTank Pro ET-5880 stands out for its refillable ink tank system, which minimizes the need for replacements. This model is known for its cost-effective performance and low ink expenses.
- Print Speed: 25 ppm
- Print Resolution: 4800 x 1200 dpi
- Special Features: EcoTank system, mobile printing, large paper capacity
This printer is perfect for small businesses looking to invest in a machine that saves on ink over time. With high-resolution printing, it’s a fantastic option for producing vibrant documents and reports.
5. Lexmark MB3442adw – Best for Compact, High-Volume Monochrome Printing
The Lexmark MB3442adw is a compact monochrome laser printer, ideal for small offices with significant printing needs but limited space.
- Print Speed: 42 ppm
- Print Resolution: 600 x 600 dpi
- Special Features: Compact design, mobile-friendly, duplex printing
Its fast print speed and small footprint make it ideal for businesses where space and time are at a premium. The robust build and low-cost per page are key benefits for frequent users.
6. Brother HL-L2395DW – Best for Affordable, Everyday Printing
For businesses that need a reliable yet affordable monochrome printer, the Brother HL-L2395DW delivers. With a simple design and high yield, it’s suitable for everyday use.
- Print Speed: 36 ppm
- Print Resolution: 2400 x 600 dpi
- Special Features: WiFi, cloud printing, high-yield toner options
This printer shines in cost-per-page efficiency, making it an excellent choice for businesses needing steady document output without the frills.
7. HP LaserJet Pro MFP M428fdw – Best for Security-Conscious Businesses
HP’s LaserJet Pro MFP M428fdw stands out for its built-in security features, which are crucial for businesses handling sensitive data.
- Print Speed: 40 ppm
- Print Resolution: 1200 x 1200 dpi
- Special Features: Secure boot, mobile printing, two-sided printing
Equipped with strong security protocols, this printer is built for businesses that prioritize protecting their information from potential threats.
8. Xerox WorkCentre 6515 – Best for Marketing Material Printing
Xerox WorkCentre 6515 offers high-quality color output, perfect for businesses looking to produce professional-looking marketing materials in-house.
- Print Speed: 30 ppm
- Print Resolution: 1200 x 2400 dpi
- Special Features: Advanced color printing, WiFi Direct, multiple connectivity options
With vibrant color accuracy, it’s a great choice for companies focusing on graphic-rich documents and promotional materials.
9. Canon imageCLASS MF743Cdw – Best for Versatile, High-Quality Printing
Canon’s imageCLASS MF743Cdw is a versatile color laser printer, suitable for any small business that needs a reliable all-rounder for printing, scanning, and copying.
- Print Speed: 28 ppm
- Print Resolution: 600 x 600 dpi
- Special Features: Mobile-friendly, customizable controls, secure printing
This printer delivers professional-quality prints, perfect for businesses needing versatility and speed without compromising on quality.
10. Epson WorkForce Pro WF-7840 – Best for Wide-Format Printing
For businesses that need to print larger materials like posters and marketing banners, the Epson WorkForce Pro WF-7840 offers wide-format printing up to 13×19 inches.
- Print Speed: 25 ppm
- Print Resolution: 4800 x 2400 dpi
- Special Features: Duplex printing, borderless wide-format, large touchscreen
With this printer, you can create impactful visuals in-house, making it ideal for marketing-focused businesses.
Personal Recommendation: If I had to choose, the Brother MFC-L8900CDW is the top pick for high-volume use and durability, while the Canon MAXIFY GX7020 offers excellent color printing and affordability.
11. Kyocera ECOSYS M5526cdw – Best for Low-Cost, High-Quality Color Printing
The Kyocera ECOSYS M5526cdw is a solid option for small businesses that want reliable color printing with minimal long-term costs. Known for its eco-friendly design and low operational expenses, this color laser printer provides excellent value, especially for businesses that need consistent color output without the high price tag of frequent cartridge replacements.
- Print Speed: 26 ppm
- Print Resolution: 1200 x 1200 dpi
- Special Features: Eco-friendly design, high-capacity toner, mobile and cloud printing
The ECOSYS line by Kyocera is designed with environmental sustainability in mind. With long-life components and high-capacity toner cartridges, this printer reduces waste and saves on maintenance costs. The printer also features mobile and cloud connectivity, making it easy to print from anywhere.
Ideal for companies focused on reducing their carbon footprint while maintaining high-quality color output, this printer is a perfect fit for both cost-conscious and eco-conscious businesses
FAQs
What factors should I consider when choosing a printer for my small business?
- Look at print speed, cost per page, ease of use, connectivity options, and any special features you need.
- Which type of printer is better, laser or inkjet?
- Laser is usually more cost-effective for high volumes, while inkjet may be better for color and graphics.
- What is the best all-in-one printer for small businesses?
- The Brother MFC-L8900CDW is often recommended for its robust all-in-one features.
Conclusion: Choosing the Right Printer for Your Small Business
Selecting the best printer for your small business can be a game-changer. The right printer not only enhances productivity but also helps you save on costs and improve the quality of your documents. Whether you need a high-volume workhorse, a budget-friendly inkjet for vibrant color output, or a versatile all-in-one machine, there’s a printer on this list that meets your specific needs.
For businesses focused on volume, a laser printer like the Brother MFC-L8900CDW or the HP LaserJet Pro MFP M428fdw can handle heavy workloads with ease. If you prioritize color quality, the Xerox WorkCentre 6515 and Canon MAXIFY GX7020 are excellent for producing professional-grade marketing materials without high recurring costs. And for those looking to reduce their environmental impact, Kyocera ECOSYS M5526cdw offers an eco-friendly solution with long-life components.
In the end, the choice comes down to your business’s unique requirements—volume, color, mobility, and budget. By understanding what each of these printers brings to the table, you’re now equipped to make a well-informed decision that supports your business’s growth and efficiency. Happy printing